Employer Monitoring of Employees

Employer Monitoring of Employees

Purpose

State of Estates believes in privacy, however monitoring workplace activities is important to the integrity of the company.  Though some may be against employer monitoring, it is an action that is allowed by law.  State of Estates has to protect itself, its customers, and its employees from litigation and other actions that can be harmful to all parties.  The company will always stay within it business rights to not be seen as privacy invasion.

Computer and Workstation

State of Estates has the right to monitor both an employee’s computer and workstation.  There is software provided and managed by the IT department that allows computer terminals to be viewed.  Through this application, the company can determine how the employee is managing work and what sites are being frequented throughout the work day.  State of Estates owns the computer, and all related equipment, therefore monitoring is legal.  Although, notice is not required, communication will be shared when monitoring is in effect.

Email

No employee, regardless of title or class should assume that email correspondence is private.  Anything electronically sent across the company’s network can be monitored.  This allows the company to track efficiency and productivity of the employees.  Any misuse of company email or electronic communication, puts State of Estates in jeopardy of litigation.

Internet Use

State of Estates has a strict policy on internet use.  Websites should not be visited that are inappropriate.  The company has blocking devices in place to notify the IT department when access is attempted on sites that promote unlawful and inappropriate content.

Telephone Calls

State of Estates is prohibited by law not to record voice mail.  Wiretapping Act prevents employers from “intercepted a communication deliberately” (How the Wiretap Act Protects Personal Privacy, n.d.).

Social Media Monitoring

State of Estates supports social media sites but does have a policy about what should be written.  Human Resources can provide specific information regarding these policies.  

Communication

State of Estate will communicate to its employees any cause of action to monitor a specific issue.  “Letting employees know that they will be monitored removes employees’ reasonable expectation of privacy—the element that often forms the basis for invasion of privacy lawsuits arising under common law” (Managing Workplace Monitoring and Surveillance, 2016).

 

Certificate of Receipt of Workplace Privacy Policy

I, _______________ (employee name), certify that I have received and understand the attached Workplace Privacy Policy, on _________________ (today’s date).

 

 

 

 

 

References

 

How the Wiretap Act Protects Personal Privacy. (n.d.). Retrieved July 17, 2017, from Communications-media.lawyers.com: http://communications-media.lawyers.com/privacy-law/wiretapping.html

Managing Workplace Monitoring and Surveillance. (2016, February 18). Retrieved July 17, 2017, from SHRM.org: https://www.shrm.org/resourcesandtools/tools-and-samples/toolkits/pages/workplaceprivacy.aspx

 

 

 

 

 

 

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