Library System Documentation Essay

A. Introduction

A computer plays a vital role in our life and in our society. Business and some government agencies have long been using computer-based system. In schools and private office computer plays a vital role in their advancement and development. With the emergence of computer technology. Efficiency and accuracy were achieved.

Even with the emergence of this technology, there are still many establishments today which still are used manual system in their operations. With the problems being encountered, such as inaccurate results and workloads, computers will of great help.

Through an automated system, problems will be lessened with ease accuracy and efficiency.

The Library, being the focal point for academic in college and university campuses plays a vital role in the academic development of the students and faculty alike. It has the basic function of aiding the parent institution in carrying-out its objectives by acquiring and making the books, materials and services available when needed. With the rapid and advancement in computer technology.

Traditional library function is now being updated using current technology concepts. Libraries are now faced with the challenge of providing effective access to the rapidly growing resources in electronic form.

B.Problem Statement

Mabini Educational Institution Library faces the following problems:
* Manual in locating and knowing the availability of the books.
* Manual in knowing the list of employee
* Less efficient and Time consuming.
* Unmanageable record and list of books.
* The Library clerk has delayed response to the inquiry.
* The librarian needs enough time to track down the borrowed book.


The objective of the study is to propose a computerized library system as well as a system design that could be used by MABINI EDUCATIONAL INSTITUTION.


The system will not be able to provide and develop a computerized library system. It will not be able to increase security in terms of record keeping.The system will not to be able to easily track down number of available books. The system will not be able to save time in updating book records.

E.Significance of the Study

The study can help lessen problems that are presently encountered by the said school. For the school (& the people behind the management of the library system particularly the librarian), this would help in minimizing the loss of book records being encountered in the existing library. Creating reports would be easier for the librarian. For the student and teachers, this would save time in verifying whether the books is available or not. For the researchers to enhance and likewise develop their skills and talents in analyzing system needs designing a computerized system and as a programmer developing a software. This study will also serve a reference for the future researches who will conduct a similar study.

F.Scope and Delimitation

The study entitled “Computerized Library System of MABINI EDUCATIONAL INSTUITUTION” focuses mainly in the transaction of arrival of books, borrowing of books, returned books and the overdue. It will also include the monitoring of books and generating of books records. The system would have information about the student and the books they borrowed or returned. Details about the book would also be included in the system such as call number, title, author, and the accession number. The system would have monitor of the book with a penalty. The system will only limit its study in the MEI balele branch. The Proposed system does not include the catalogue system, borrowing other materials such as thesis, manuscript, newspaper, magazines and etc. because of time constraint.



Local Studies

Wilson Banga and Connie Kou, made an information system. The study eliminates the present problems and procedures and efficient and reliable result. The study includes all records from first year to fourth yea, the alumni record and the personal record applicable to registrar’s office. Maria Teresa Lumban (2000) made a library system. The Proposed library system for Lipa City National Library was made to prove that computer could be useful in solving problems arising from the increasing demand of library users. It is a window database that runs through Windows 98 operating system. The system uses peer-to-peer networking and is set-up on star topology. Billy Dimaculangan (2000), made a library system.

The system shows the computerized library system of Mabini Academy High school Department and used the peer-to-peer networking in windows 98. Elmer Tanyo (2000), made a automated card catalogue system. Just like an ordinary manual catalogue system, libraries have option to delete, add, record in card catalogue order to update the catalogue. The software also has the option to reserve our borrow book. Julius Luna (2001), made a library system. The proposed system consists of two major components card cataloging and users-monitoring system. The card cataloging system serves information on book acquisitions and call number. It is capable of accessing the location of individual’s volumes.

Foreign Studies

According to Charles Deavor (1991), the automated card catalogue for library is open to access the shelves and the facility to borrow means that much of use modern library is at the free choice of reader, scholars and scientist continue to emphasize the value of browsing among shelves of well-arranged library. Eileen Merith (1992), made library system. The system was develop through HTML, and Java the Galileo project will create standard friendly user computerized community information system. Thus computerized information system consolidate social service, health, care, training, and job information in an interface that average citizens and system participants can use.

They also have the information that enrollment system tax a completed introductory program application from the community service. Robert Kingsley (1995), made an inquiry system. The system was developing through Java and HTML. The system aims to provide convenient and comprehensive advantages, their effectiveness revolved around the availability of machine information, specially two types of machine readable information one indentifying the browser and the other indentifying the items to b changed.

A.Theoretical Framework

B.Conceptual Framework


This Computerized Library System is recommended to Mabini Educational Institution High school. This Computerized Library System is design to help those MEI student, teachers, other Personnel , and other concerned people so many persons will be benefited . For the school, it will help to have a secure assurance of borrowing books from the library and can easily detect the borrowed books. For the librarian, do not need to consume or use up more time to handle of manage data and to produce a report on library manually.

The personnel can organized and find the book easily. For the student, it will borrow book in much easier way. It does not have to fill up again the library card, a computerized library system is much better than the present library system which is in manual form. The System is not intended to changes all the principle details and methods of borrowing books from the library but rather to improve it in much accurate and reliable form .

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