Email Etiquette Essay

Email Etiquette Essay.

In this memo we will discuss about some Email Etiquettes and why they should be followed.

1. Email Alias: Email alias identifies sender to the recipient so it is necessary to include full name in email alias. Including full name in the alias also makes it easier for receiver to avoid discarding or overlooking the mail as junk mail. An article published in Virginia Tech’s career website mentions “Using the .edu extension lets the recipient know you are affiliated with an educational institution — and being a student is your main job now” (“E-mail guidelines and etiquette”).

This means using proper username and appropriate domain address will give receiver an idea about who the email is from and how to categorizer it.

2. Subject line: The course syllabus recommends students to “include a subject that relates to the material in the message body”. A guideline posted in Yale’s library website also recommends a subject line that “relates to the message” and to “think of your subject line as the headline of an important news article” (Reynolds).

Good subject lines can convey the basic idea of the message even before the message is opened. Subject lines can also determine the urgency of the message. A blank subject line on the other hand is deemed unacceptable as the message can be deleted or ignored.

3. Addressing: Addressing new contacts can sometimes be confusing. The first option one should consider is using the highest level of courtesy. Mr., Ms., Dr. etc. are mostly preferable. An article on businessemailetiquette.com suggests that addressing receiver with first name should be avoided unless the contact mentions that he prefers to be addressed using the first name (“Business Email Etiquette”).

4. To:, From;, BCc, Cc fields: Full name should be used in the “To:” field. The names should be typed formally. If the names aren’t entered properly, contacts may perceive that the sender “lacks education or has limited experience with technology” (“E-mail guidelines and etiquette”). The BCc and Cc fields should also be used properly and only when required. Cc field especially needs to be used responsibly and parties involved should be notified about it.

5. Editing: Emails should be clear, concise and to the point. Contact’s time should respected and emails that are easy to understand will save time. Business email etiquettes mentions that “removing parts of the previous e-mail that no longer apply to your response including e-mail headers and signature files removes the cluster” (“Business Email Etiquette”). Also, while forwarding the mails removing unnecessary email addresses and comments will make it easier for receiver to get the message quicker. The syllabus mentions that punctuation and capitalization should also be used properly and these are important aspects of editing.

Email Etiquette Essay

Good Manners And Decorum: Manners Are Conducting Oneself Essay

Good Manners And Decorum: Manners Are Conducting Oneself Essay.

Good Manners – it includes gentleness, modesty, and dignity. It is saying the right word at the proper time and proper place. It includes several forms of kindness like hospitality and tolerance. Decorum – is propriety and good taste in behavior, speech, dress etc.

Manners in the Family

1. Parents violate their children’s privacy by opening letters addressed to their children 2. Every member of the family should have the privilege of entertaining his or her friends with a minimum of interference from the rest of the family.

3. Knock and wait for an answer or for a door to be opened before entering. 4. Reply courteously to parents or to older members.

5. Use the magic words “Excuse me” “sorry and “please”. 6. Never open your parent’s drawer or bags without permission. 7. Never use other’s personal belongings for the sake of personal hygiene. 8. Let your parents or at least a family member know when you have to leave. 9. Avoid interrupting conversation.

10. Never shout when something is begin discussed.

11. When you get up from bed, leave it in order.

Table Manners

3 general Rules that govern acceptable conduct at the table.
1. Be thoughtful and considerate of others.
2. Handle your table equipment correctly.
3. Eat quietly, without attracting attention and without being offensive to others.

Each of these rules is made up of a number of other specific rules . Some of the suggestions for these are as follows:

1. Everyone should come to the table properly groomed.
2. Come to the table promptly when called.
3. It is discourteous to make others wait for you.
4. Wait for others instead of rushing to the table ahead of them. 5. Be seated only after all have assembled at the table and even sit down from the left side of your chair 6. When you are in a party (If you are a man0 you help or assist the lady by pulling out her chair for her to sit. 7. If grace is to be said, sit or stand quietly while it is being done. 8. As soon as you are seated, Keep your hands on your lap ad your elbows close to your side. 9. Put your napkin on your lap.

10. Do not blow your soup to cool it.
11. Be observant of the needs of others.
12. Sip soup quietly and at the side of you spoon.
13. Keep your share in the conversation but avoid to talking about unpleasant topics. 14. Apologize in the event of an accident and then try to forget your disaster. 15. Never reach or grab for food.

16. Manage your silver inconspicuously and learn to the rules for its correct usage.

Modesty is moderation in taste, in movement and in words.

1. Wear simple and appropriate clothing at all occasions.
2. Wear jewelry and other accessories properly.
3. Avoid the use of excessive make up.
4. Avoid giggling and laughing boisterously in public.
5. Speaks well in a well modulated voice.
6. Refrains from boasting or bragging of her influential relative, friends and acquaintances.
7. Does not use foul word in group conversations.
8. Avoid certain places of enjoyment or entertainment.
9. Does not accept expensive things from a man
10. Does not comb her hair nor cut/file her nails in public 11.

You may also be interested in the following: essay on importance of good manners

Good Manners And Decorum: Manners Are Conducting Oneself Essay